JPAD17-05 Property Manager

PROPERTY MANAGER

Durham Region Non-Profit Housing Corporation – Oshawa ON

Start Date: Immediately
Salary: Commensurate with experience
Location: Oshawa, Ontario
Job Type: Full-time 6 month Contract, with possibility of extension
Posted to: Competition is open until the position is filled

The mission of Durham Region Non-Profit Housing Corporation is to help meet the housing needs of the Region’s diverse population through the provision of a practical, well maintenance and affordable housing portfolio integrated within the community. The Corporation assists with related services to support residents in their housing.

The property Manager is accountable directly to the Manager of Buildings & Capital Assets and responsible for managing a staff of approximately 4 site superintendents. The Property Manager is accountable for the overall day to day operations of various properties in accordance with company policies and procedures. This position is privy to the strategic, business, and operational plans; financial performance goals, objectives and business results for the Corporation. Strict adherence to all corporate policies and procedures including those governing confidentiality, privacy, conflict of interest and intellectual proprietorship is expected of this position.

The successful candidate will have:

  • Minimum University and/or College Diploma in Social Services, Business Administration, Building Science and /or five (5) years’ experience in residential Social Services and/or Property Management field
  • Property Management accreditation ex/ (IHM/RCM)
  • Minimum 5 years’ experience in a supervisory role preferably in a unionized setting within the property management field (ideally social housing)
  • Knowledge of the Residential Tenancies Act
  • Excellent interpersonal, verbal communication, report writing and facilitation skills
  • Proven ability to work with a diverse tenant population and ability to embrace and promote diversity
  • Advance knowledge of MS Word, Excel, internet and email applications
  • High attention to detail, strong analytical, organizational and problem solving abilities
  • Knowledge of operational procedures, construction, general maintenance, and contract negotiation
  • Strong technical, financial and managerial skills including conflict resolution
  • Valid driver’s license, reliable vehicle and adequate insurance
  • Satisfactory Police Security Clearance for Vulnerable People is mandatory

Responsibilities will include but are not limited to:

Financial Management:

  • Make purchases within the budget and in accordance with financial policies
  • Monitor and approve invoices
  • Authorizing expense payments within approved authority and limitations
  • Participation in preparing annual capital and site operations budget
  • Scheduling expenditures

Tenant/Administration:

  • Monitor site purchases
  • Prepare reports for management and the Board of Directors, as requested
  • Providing supporting documentation, where necessary
  • Establish and maintain positive tenant engagement and superior customer service
  • Respond to tenant concerns and managing crisis and/or emergency situations
  • Approving invoices for payment
  • Ensure tenants abide by their lease obligations
  • Co-ordinate with Tenant & Housing staff for filling vacancies and providing re-rental dates
  • Issue notices to tenants
  • Represent the Corporation at the Landlord and Tenant Board
  • Appraising, motivating, disciplining & coaching staffProperty Management:
  • Monitoring preventative maintenance programs
  • Monitoring and ensuring timely and effective repairs performed by staff and contractors
  • Timely response to tenants’ requests for repair work in units
  • Investigating and resolving tenant complaints regarding maintenance and repairs.
  • Report to management regarding on-going maintenance issues
  • Inspecting rental units, common areas and grounds as required
  • Conducting fire drills, move-in, move-out, and annual unit inspections
  • Ensuring compliance to all relevant legislation such as Fire Code, Building Code, Health & Safety and WHMIS
  • Liaison with Law Enforcement
  • Enforce occupancy policies and address violations
  • Monitor building systems
  • Arrange, oversee, and approve sub-contractors’ work
  • Supervision of Property Superintendent
  • Travel throughout the Region of Durham
  • Upkeep and ensuring the property is maintained in an optimal state of cleanliness and repair.

The Durham Region Non Profit Housing Corporation is an equal opportunity employer and committed to an inclusive, barrier-free recruitment and selection process. If contacted for an employment opportunity and you require accommodation, or if this information is required in an accessible format, please contact us. We thank all applicants; however, only those being considered will be contacted.

Please submit your resume and cover letter by 3:00 pm on Friday, September 15, 2017 per email, mail or fax to:

Ana Popadic, Executive Assistant
Durham Region Non-Profit Housing Corporation
28A Albert Street
Oshawa, ON L1H 5S8
Fax: 905-436-5163 E-mail: ana.popadic@durham-housing.com